Board Member FAQs

This is the legal obligation to act in the best interest of the Association as a whole, rather than for personal gain or for the benefit of a specific neighbor. It includes the Duty of Care (informed decision making) and the Duty of Loyalty (acting faithfully to the HOA).

Invoices are sent to the Board for review along with the supporting documentation. You can review the digital copy and reply with your approval, or place it on hold with a comment for the manager. If you have a question about a specific invoice, contact us using the form .

In most jurisdictions, formal votes must happen at a noticed meeting. Email can be used for discussion, but the final vote should be recorded in the meeting minutes to be legally binding.

This legal principle generally protects Board members from personal liability for honest mistakes in judgment, provided the decision was made in good faith, with care, and in the best interest of the HOA.

A quorum is the minimum number of Board members (or homeowners for annual meetings) required to be present to legally conduct business and cast votes. This number is defined in your Bylaws. Without a quorum, any vote taken is generally not legally binding.

Think of Operating Funds as the HOA's "checking account" for monthly bills (utilities, landscaping, management). Reserve Funds are the "savings account" reserved for major, long-term capital repairs (roofing, paving, pool resurfacing). Borrowing from Reserves to pay Operating expenses should only be done with professional guidance and a clear repayment plan.